Please see here for the current draft agenda. Schedule subject to change. 

VENDOR INFORMATION:

Exhibit area hours: Tuesday 9/17 – 2:00 pm - 2:30 pm, 4:30 pm – 6:30 pm

Wednesday 9/18 – 6:30 am – 8:00 am, 9:00 am – 9:30 am

Thursday 9/19 – 6:30 am – 8:30 am

Vendor Registration Rates	Before 8/23	After 8/23
Associate Member: 8'x10' Indoor Booth**	$855	$935
Associate Member: Additional Indoor Booth**	$475	$475
Associate Member: Outdoor Exhibit Space	$805	$885
Associate Member: Additional Outdoor Exhibit Space	$475	$475
Non-Member: 8'x10' Indoor Booth**	$1,130	$1,210
Non-Member: Additional Indoor Booth**	$675	$675
Non-Member: 20'x36' Outdoor Space	$1,130	$1,210
Non-Member: Additional Outdoor Space	$675	$675

 Registration Deadline: September 6, 2024.

** Included with the indoor booth fee is one conference registration, pipe and drape, 1 table, two chairs, and one - 110 V circuit.

Note: All people working the booth areas must be registered for the conference. A booth ticket includes one registration to the conference. You may add on additional booth attendants at the attendee rates in this registration form by selecting "Add Guest" while registering. 

Cancellation and 100% refunds (by written request) must be received by August 23, 2024. After this date, cancellations will not be refunded.

Exhibit Hall Information:

The indoor display areas are in the Main Conference Center Area - Rooms A thru I. The outdoor display area is in the North Tower parking lot.

Please see indoor booth layout here.
Please see outdoor booth layout here. 

Location preferences can be selected during registration. 

The exhibit areas will be ready for set-up between 8:00 am to 12:00 pm on Tuesday, September 17. Outdoor display area vendors will be assigned a time to move into the display area.

Hospitality Room Reservation:

All hospitality condos and fees are to be reserved and paid directly to the Chula Vista Resort. Reservations are to be made with Renata Prellwitz at 608-254-1625 or email renata@chulavistaresort.com. All hospitality condos are required to be reserved for a minimum of two nights (Tuesday 9/17/24 and Wednesday 9/18/24). A minimum of two-night charges will apply for all hospitality condos. Chula Vista will quote you directly on their terms and fee structures.

SPONSORSHIP INFORMATION:

The WCHA appreciates the continued support from our Associate Members. The WCHA invites our Associate Members to sponsor events throughout the conference. Event sponsorships can be added on within this registration, but do NOT include registration to the event. 

1. Group Welcome: Tuesday 4:30 – 6:30 P.M.

Sponsorship is $425.00 per Associate Member
Cheese and Sausage Trays, Snack, and Beverages in the Exhibit Area

2. Wednesday Breakfast: 6:30 A.M. – 8:00 A.M.

Sponsorship is $475.00 per Associate Member

3. Wednesday Lunch for Golfers: 10:00 A.M. – 11:00 A.M.

Sponsorship is $475.00 per Associate Member 

4. Wednesday Lunch: 11:30 A.M. - 12:30 P.M. 

Sponsorship is $475.00 per Associate Member

5. Upper Dells Boat Tour for non-golfers (Wednesday 1:00 pm – 3:00pm)

Sponsorship is $525.00 per Associate Member 

6. Breaks: Tuesday Afternoon, Wednesday Morning

Sponsorship is $325.00 per Associate Member 

7. Thursday Breakfast: 6:30 A.M. – 8:30 A.M.

Sponsorship is $465.00 per Associate Member 

8. Golf Hole Sponsorship

Associate Member hole: $425.00
Non-Member hole: $625
Multiple sponsorships are needed for the golf event. Sponsorship recognition signs will be provided with the sponsorship. Information is available to coordinate with the Chula Vista for supplies and beverages at the hole.

WCHA 2024 LDG Highway Conference - Vendor/Sponsor Registration

Date: Wednesday, September 18, 2024

This event will sell out! Once we are full, please feel free to add yourself to our waitlist. 

Schedule:

10:30 AM – 11:30AM Golfer Lunch (inside tent at the golf course)

11:30 AM - 5:00 PM - Golf

5:00 PM – 6:30 PM Conference Reception and Scholarship Auction (inside tent at the golf course)

6:30 PM – Golf Awards

Cost: $95.00 per golfer (All golfers must have a LDG Highway Conference registration)

Format: 4 – Person “Scramble” teams (maximum 36 teams or 144 golfers)

Lunch: Golf fee includes lunch served at the golf course from 10:30 am to 11:30 am

Registration Deadline: September 6, 2024

Vendors:

Hole sponsorships are available for:

Associate Members: $425 (includes sign & a reserved tee box for your company).

Non-Member: $625 (includes sign & a reserved tee box for your company)

WCHA 2024 LDG Highway Conference - Golf Outing

WCHA Scholarship Program - Live Auction:

We invite you to donate items to our live auction! Please see here for details. 

HOTEL INFORMATION:

We do have room blocks available at the host hotel. The room rates for the conference are $99.00, or $169.00, or $289.00 per night. Hotel room reservation deadline date is September 1, 2024. Please contact the reservation department at (866) 348-5128 for reservations. The Booking ID number is K23122. The room block is listed under WCHA (Wisconsin County Highway Association). You must call in to get the group rate. The group rates are not available by booking online.

When booking your reservations at Chula Vista Resort, should you or your attendees be tax exempt, please make sure to send your tax-exempt certificate copies to Renata Prellwitz from the Group Sales Office. She can be reached via email at renata@chulavistaresort.com. Please attach your confirmation number to your certificate to ensure your check-in process runs smoothly and efficiently. Please send your tax-exempt certificates prior to your arrival.

QUESTIONS?

Please contact Todd Every, WCHA Deputy Director
Email: tevery@wiscohwy.org
Phone: (920) 255-3654